The University's Copyright and Licensing Office provides centralized management of copyright issues, including copyright clearance, compliance review, processing of course reading collections, etc.

As the timelines for processing requests can vary, please submit your request well in advance of your course start date or distribution date. Typically, 6-8 weeks is sufficient.

This service applies to use of copyright materials for teaching and learning. This includes course-related readings and permissions to use other types of media.

Upon receipt of your request, we review the collection to ensure compliance with our licences (UA Libraries e-subscriptions, Access Copyright licence, Creative Commons, etc.), the University's Fair Dealing Guidelines, as well as additional exceptions available under the law.

Where no pre-authorization exists, we will contact the rightsholders to request permission. See below for information on copyright clearance and payment of clearance fees.

Distributing Readings in Print or Digital Format:
	Planned Course Readings - Required Readings
	Supplemental Readings - Optional, Incidental or Unplanned
Copyright Clearance & Payment of Permission Fees
You may want to copy an out-of-print work or in excess of the percentages permitted by our licences or fair dealing guidelines. Where no other form of permission pre-authorizes the copying, we will contact the rightsholder on your behalf to request copyright clearance. If the rightsholder requests payment for their grant of rights, we will let you know the amount prior to proceeding with the transaction. Upon your authorization, we will continue with the transaction and notify you when your file is completed. Responsiblity for payment of the fees is as follows:
	Print course-packs (sold) - The fee is recovered in sale price of the coursepack and paid by students.
	Digital Copies (provided via any method/platform of delivery) - Department will be billed. Payment via indent is required.

Sample Permission Letter

Alternatively, you may choose to contact rightsholders or their agents directly. Ensure all requests and grants of permission are made and received in writing. Provide copies of your permissions along with your Course Collection Request.

	Formulate the permission request (see sample permission letter). Include all potential uses as well as the format and medium of distribution.
	Pursuant to Section 13(4) of the Act, permission must be in writing; communication via electronic mail satisfies this requirement.
	Pay assessed fee, if any.
	Retain permission to verify authorization.
	Provide a copy to our office via email or in campus mail to the address below:
	Copyright and Licensing Office Copyright Help Desk 5-25 Cameron Library Edmonton, AB T6G 2J8